Here at Carpathian Valley Book Publishing, we're all about your words! Our team has years of publishing experience across numerous genres. We'll be there for you throughout your book publishing journey from manuscript submission, book formatting, cover design including worldwide distribution. We are dedicated to help you print a book that will please you and your readers. Every author deserves recognition for the dedication and effort placed into their literary work. Are you ready to begin? Let us know how we can help you.
We use Global Book Distribution through Ingram Spark, enabling your book to appear before a worldwide audience of nearly 7 billion people!
If you choose our PLATINUM ESSENTIALS package we will use our social media connections to place your book before the eyes of over 12,000 people in the first few days after your book's publication!
OUR SERVICES INCLUDE AWARD-WINNING, PROFESSIONAL COVER DESIGN, FORMATTING, SOCIAL MEDIA BANNERS, eBOOK, PRINT, AND ONLINE PUBLISHING
Our book cover artists put their hearts into designing a unique, attention-grabbing cover for both your eBook and print book that will stand-out in both online and brick-and-mortar stores!
EXPERT COVER DESIGN, BOOK FORMATTING, ISBN NUMBERS, AND BARCODE are included with All THREE of our Publishing Packages: AUTHOR'S Essentials, GOLD Essentials, and PLATINUM Essentials!
Our Affordably-Priced Publishing Package AUTHOR'S ESSENTIALS was created for those seeking price-conscious, yet high-quality book design and formatting.
Our medium-range Publishing Package, Gold Essentials is a perfect start for the dedicated author!
Our Top-of-the LIne Package - PLATINUM Essentials Package includes unlimited revisons for your book cover, a social media advertising "blast," Facebook and Twitter banners and a lot more!
Check out the details by clicking the book packages tab at the top of our website!
Our wide range of publishing services is backed by industry knowledge professionals with a passion to help authors find solutions perfectly tailored to their print and online needs. Let us know your vision and we will do our best to make it happen!
We endeavor to provide book publishing for all genres. If you have a book that may require special formatting needs, such as color photographs, a cookbook or poetry, or a format that may be out of the ordinary, please email us and we'll evaluate your work quickly and let you know how we can help get you published. We want you to succeed!
Our award-winning book design and book formatting experts have earned prestigious recognition by UK Designer Awards, Lux Designer Awards, UK Corporate Excellence Awards and the Corporate America Boardroom Elite Award.
NOTE: If you are an author who only wishes to sell your books via online stores, then you may bypass this segment.
HOWEVER, if you are an author who would like to see their book on the shelves of a Major Bookseller and would like to have the opportunity to have book signing events in Major Book Stores, then this section is NECESSARY reading!
* * * * * * * * * * * * * * * * * * * * * * * * *
WHY DOES MY BOOK NEED AN ISBN NUMBER AND A PRICE BARCODE TO BE ON THE SHELVES OF MAJOR BOOKSTORE?
Each format of your book (paperback, eBook, hardcover), requires a DIFFERENT ISBN number!
The ISBN is part of the publishing process. It uniquely identifies a particular edition of your book. The ISBN stands for International Standard Book Number. It is a regulated, 10- or 13-digit identification number enabling libraries, publishers and book store retailers to locate and identify specific books. If there is no ISBN number WITH a Price Barcode printed on the back of your softcover or hardcover book, your book CANNOT be placed in brick and mortar bookstores!
GOOD NEWS! Four (4) ISBN numbers (for One for each Ebook version,, One Softcover book and One Bar Code) ARE INCLUDED in our GOLD ESSENTIALS AND PLATINUM ESSENTIALS. publishing packages! A 625.00 value if purchased separately!
* * * * * * * * * *
Very few publishers will be honestly upfront with you when it comes to the reality of what is required to place your book into a brick and mortar big chain bookstore!
The "golden rule" for this to be accomplished depends on two things from the author/publisher:
1) Make sure the book is returnable, and 2) Offer the brick and mortar bookstores a discount (the magic number is 55%), and then a bookstore may consider your book for their shelves and for a book signing!
Keep in mind that when we talk about discounts, this is the amount you are discounting your book off the retail price. This is not the amount of discount the bookstore receives.
We will use the example of a 300-page, Black and White book. (formatting prices go up for page counts beyond 400 pages), Paperback, 6×9, perfect bound, gloss finish for the cover, and cream paper/or white paper.
A 55% discount means the bookstores receive a 40% discount off the retail price.
Therefore, if Carpathian Valley Book Publishing (or any other publisher) posts your book for sale at $15.00, the bookstores would buy it from Ingram Spark (the POD *print-on-demand* printer) at $9. (Ingram Spark keeps 15% - ($2.25).
The publisher (Carpathian Valley Book Publishing) would be credited $6.75 ($15–55%) for each sale, from which Ingram Spark (the printer) deducts the cost of printing the book ($4.86), which leaves a NET profit to the publisher (Carpathian Valley Book Publishing) of $1..89.
****This NET profit is what is split between the publisher and the author.
This same setup is true no matter what publisher is used to place your book in a Major book store!
This fact, and the "rules" that accompany it, is one not generally openly disclosed to New Authors who are seeking placement of their book onto the shelves of major bookstores.
We said we would be TRUTHFUL: The above steps MUST BE DONE for a book to be accepted into a Major brick and mortar book store!
****** It's really a catch-22, if an author does not offer a 55% discount to the bookstore, and does not offer a book return option for their book (meaning a customer may return the book to the bookstore if they decide not to keep the book) then the author's book will miss the opportunity to have the exposure it deserves, even though the 55% discount reduces an author's and publisher's profit margin (as the refund monies for the book will be taken from the publisher's net earnings!).
But an author must give deeper consideration to the above facts: ****Regardless of the 55% discount, authors will have the potential to earn a profit that would have otherwise eluded th, and have the opportunity for Author Book Signing Events!!!
There is absolutely no substitute for the exposure a book and author receives by having a physical presence in a bookstore!
People who just happen to be browsing the shelves of a bookstore may see your title and decide to purchase it for themselves or as a gift, especially during the holiday seasons!
Authors gain exposure at book signings events by advertising their presence for the book signing event days ahead of time via social media, radio or local newspaper. All this leads to the public discovering a book, and an author they did not know existed!
Without properly following the steps above, large chain book stores will most likely not consider your book for placement on their shelves or approve author book signing events.
We at Carpathian Valley Book Publishing hope this candid and forthright explanation will help DETERMINED authors make the most of the time and effort they have placed into writing their book. A book will stay "in the system" forever," and this is a small price to pay for longterm recognition, reward, and Awards!
You've worked for months, even years, to create your masterpiece! Many book publishers have contracts that give them full rights to your book files, even if you choose to terminate your relationship with that publisher!
At Carpathian Valley Book Publishing YOU are the owner, and will always be the owner of your book files (both eBook and PDF) And Book Cover Designs!
“If there is a book that you want to read, but it hasn’t been written yet, YOU must be the one to write it.” – Toni Morrison
P.O. Box 249 Belews Creek, NC 27009
After deposit is made, this contract will be emailed to you via an electronic signature service named: DOCUSIGN Please click on the yellow signature area at the bottom of the contract emailed to you. This is a legal representation of your handwritten signature.
Contract Version Date:10/26/2019
CARPATHIAN VALLEY BOOK PUBLISHING, LLC, PUBLISHING AGREEMENT SUMMARY
Agreement is between Carpathian Valley Book Publishing, LLC ("Company"), and undersigned ("Author") -
This Agreement is between Carpathian Valley Book Publishing, LLC
hereafter referred to as the "Company", and the Author or duly Authorized legal representative (herein represented as "Author"), in regards to the Work (herein represented as "Work") named at the end of the contract and shall be considered legal and binding in all countries, and its separate or conglomerate governments.
Carpathian Valley Book Publishing, LLC provides publishing
Services for self-published Authors through online bookstores where Authors can list and sell their print and electronic books, and through those channels distribute to third-party book retailers, such as Amazon.com, BarnesandNoble.com
many other online and physical bookstore systems worldwide
through our distributor, IngramSpark).
Carpathian Valley Book Publishing, LLC PUBLISHING AGREEMENT
- Payments to Authors are "commissions", not "royalties", because no rights are taken from Authors.
- Commissions are paid on the fifteenth business day of the month to Authors whose unpaid commissions were $40 or more on the last day of the previous month.
- Author is legally and financially responsible for the content
of their book (libel, plagiarism, defamation, invasion of privacy, copyright or trademark infringement, etc.).
Company is not legally liable for anything related to the book or the Author's actions.
- Author will not enter into agreements that conflict with the terms of this contract.
- Author retains their copyright and is responsible for pursuing any entity that violates the Author's rights if they choose to do so.
- Company can stop selling a book if the book is involved in a threatened or actual legal dispute.
- Author agrees to submit files per the Company's specs.
- Author agrees to keep Company current on all contact info.
- Company offers the following book types - eBook, paperback,
- Company assigns ISBNs to print books Company assigns ISBNs to EPUB and MOBI eBooks.
The ISBNs owned by the Company are not transferable and remain the property of the Company. ISBNs of terminated books are
- If an author leaves the Company, the Author can't use the Company's name or ISBNs on the books they sell/distribute. They must refile for new ISBNs that do not include the Company Name and reprint their book with a new publisher whose name will be included in/on their book
Print books are submitted to IngramSpark, the world's largest book distributor. IngramSpark provides listing information to Amazon.com, BarnesandNoble.com, and numerous other online
and physical bookstore systems worldwide (38,000+ retailers).
EBOOKS are submitted to Amazon.com, BarnesandNoble.com, Apple
and Kobo. While no store/distributor has ever refused to list a
Carpathian Valley Book Publishing, LLC, title, the Company can't guarantee that every store will list and sell every title, nor that a store/distributor won't delist a particular title in the future.
- Print books require an annual P.O.D. file hosting fee (currently $18) to keep a book in IngramSpark's system- To avoid the annual fee, Author must notify the Company with their termination request at least one month prior to the anniversary date of the book.
- Authors making changes to files that have already been converted/finalized and/or uploaded to the printer will incur additional fees.
- If the Company must re-do formatting work due to the author
uploading incorrect file(s) or older file(s) that do not include
the Company's most recent formatting work, additional fees will
- Authors asking to make changes to their book file, book cover, prices, and other metadata AFTER a book is published
will incur a fee for each set of changes.
- If Author owes the Company any fees, the Company reserves
the right to keep selling the book until those fees have been recouped.
- If Author wishes to reactivate a terminated title, a reactivation fee will be required.
- Author must approve the final print version for production. Company approves final EPUB and MOBI files.
If the Company discovers errors in a book, it can reject files and/or put a book on hold until the Author corrects
- The Company's fees are not refundable except as explained in the Long Form contract below.
- Author may set the price of the book/Work, provided it is at or above the minimum list price offered by the Company to make an acceptable profit for the Author and the Company. EBOOK retailers have stringent pricing requirements, as outlined in the Long Form contract below.
- Author agrees not to list/sell their book for a lower price anywhere.
- Commissions vary based on the combined number of EBOOK and print book sales. See details in Long Form contract below.
- Author agrees not to spam while promoting their book.
- While the Author is responsible for promoting their own book, the Company reserves the right to distribute excerpts and/or review copies of the Author's book. The Author is responsible for sending print and/or electronic copies to reviewers at their discretion and expense.
- The Company is the sole owner of the Company's website and URLs and does not redirect or post outside links on the website.
- The Company owns its customer information. This data is not shared with anyone outside of the Company.
- Company makes every effort to keep the website functioning but isn't responsible for outages.
- Company is not responsible for errors appearing on websites or in databases it does not own. Company is not responsible for fees or other commissions that third parties fail to pay to the Company or the Author.
- Company is not be liable for delays or non-performance of Services caused, nor non-payment of commissions, by any of our third-party vendors or suppliers.
- Company is dismissed from its obligations if events occur affecting the Company or printer/distributor, such as natural disasters, acts of God, fire, power, war, terrorism, etc., if the Company is judged legally bankrupt, or if the Company's relationship with the printer is terminated.
- The Company will only be responsible to the Author for the unpaid commissions at the time of insolvency.
- With the exception of beneficiaries in the event of the Author's death, the Company will not transfer files, accounts, or any other item to or between third-party individuals or companies.
- Terminating Authors must request copies of their production files upon termination. If an Author requests copies of their files after termination, a $25 fee will be charged for the Company to pull files from archives.
- If the Company terminates the contract, the Author has 30 days from the date of termination to request copies of their files without incurring the fee.
- The company only retains files for two years after a book is terminated.
- This agreement does not create a partnership, nor an employee/employer relationship.
- Costs can rise with little or no notice. All prices and fees are subject to change without notice.
- Author may not share/divulge proprietary information about the
Company to third parties. Confidential information is the property of the Company.
- Authors will be alerted to any contract changes via email.
- The Company is not responsible for electronic file transmission problems.
- The Author's continued participation in the Company's program will constitute the Author's acceptance of such changes or modifications.
- It is extremely important that all Authors keep the Company current on their contact information, and that they check their personal emails frequently to look for any new messages from the Company.
This Agreement will be governed by the laws of the United States
of America and the state of North Carolina. The parties agreed that except as specifically provided herein, all disputes arising under this Agreement shall be settled by binding arbitration in Winston-Salem, North Carolina, and submitted to the American Arbitration Association for final disposition.
BELOW IS THE LONG FORM OF THE CONTRACT - PLEASE READ THE CONTRACT IN ITS ENTIRETY!
Carpathian Valley Book Publishing, LLC - PUBLISHING AGREEMENT - LONG FORM
This Agreement is between Carpathian Valley Book Publishing, LLC
hereafter referred to as the "Company", and the Author or duly Authorized legal representative (herein represented as "Author"), in regards to the Work (herein represented as "Work") named at the end of the contract and shall be considered legal and binding in all countries, and its separate or conglomerate governments.
*** If a title has more than one Author, all Authors must submit a copy of the Company's contract!
Carpathian Valley Book Publishing, LLC provides publishing
Services for self-published Authors and online bookstores where Authors can list and sell their print and electronic books, and distribute these to third-party book retailers, such as Amazon.com, BarnesandNoble.com many other online and physical bookstore systems worldwide (38,000+ retailers, libraries, schools and distribution partners in 195 countries through our distributor, IngramSpark).
REGARDING RIGHTS GRANTED TO Company
Carpathian Valley Book Publishing, LLC DOES NOT TAKE ANY COPYRIGHTS FROM Authors, therefore, payment to Authors are Commissions, not Royalties. Henceforth, the term "commissions" is used in the contract verbiage below.
The Author grants the Company the non-exclusive right to
distribute their print book and EBOOK, giving all rights to the Company to publish, distribute/sell the Work in either printed or digital format including, but not limited to computer disk, data bases, CD ROM, and any and all other computer and computer
related or digital based storage medium, known and unknown.
PRINT BOOKS - Author grants the Company the non-exclusive right to publish the Work in print format through print-on-demand (P.O.D.).
EBOOKS - Author grants the Company the non-exclusive right to publish the Work in electronic format for distribution to its EBOOK distribution and retail clients including, but not limited
to, Amazon (Kindle), Barnes and Noble (NOOK), Apple
(iBookstore) and Kobo.
REGARDING WORK SUBMITTED
The Author hereby states that the Work submitted to the
Company is free and clear of any counts of libel,
plagiarism, breach of privacy or misrepresentation of facts.
The Author also states that the Work, if biographical or "as
told to the Author" is, to the best of the Author's
knowledge, factual and true. The Author agrees to pay the
Company's legal fees and any resulting judgment for any
threatened legal action, lawsuit, and/or judgment against
the Company if legal action arises from any known or unknown
libel, plagiarism, breach of privacy or misrepresentation of
facts, whether known or unknown by the Author, medical
and/or legal damages, copyright infringement or any other
legal dispute related to the authenticity, character or
content of the Author's books.
The Author hereby states that the Work does not infringe on
the privacy of any third party; that he or she is the owner of
any trademarks and/or trade names associated with the Work;
that the Work does not constitute obscenity (though the
Company DOES publish erotica), hate literature, or illegal
content, does not portray child abuse, does not portray anyone
under the age of 18 in a graphic sexual act (even in fiction),
and does not contain nude photos.
The Author states that the Work is not currently in the
public domain and that the Author is the sole owner and
copyright holder of the work, with full power to enter into
this contract. The Author states that if the Work has
previously been published, in whole or in part, that Author
currently holds all copyrights to the Work and that the
Author is legally permitted to enter into this agreement.
The Author releases the Company from any responsibilities
relating to any legal actions incurred by the contents of the
Work or the actions of the Author.
The Company is not legally responsible in any way whatsoever
for the Author's Work nor the work of the Author's editor(s),
co-Author(s), or anyone assisting the Author with their book.
The Company is not liable to any third party for the Work,
regardless if the Company had any knowledge or could have
reasonably known of any illegal or unlawful content in Work.
The Company reserves the right to terminate any title that
violates any of these terms and conditions, or for any reason
whatsoever. If a third party complains about the Work,
the Company reserves the right to place the Work on hold
while an investigation takes place, or to terminate
the Work, at the Company's discretion.
Author agrees to not enter into any agreements with any
individual or entity that will conflict with the rights
granted to the Company as stated in this contract
without first terminating Author's contract with the Company
under the terms of this agreement. This means if the Author
is already under an exclusive contract for the Work, or
is offered an exclusive contract in the future, the Author
must terminate this contact with the Company.
If Author's book provides any type of legal, medical,
financial or lifestyle advice, a legal disclaimer must be
provided in the book. * * * The Company can provide examples at
the Author's request* * * *
The copyrights of the Work(s) belong to the Author. If the Author wishes to register a copyright or apply for a Library of Congress Control Number (LCCN) they can, of course, do so.
Authors electing for a Library of Congress Control Number are
required to send a copy of their book to the Library of Congress
at the Author's expense. Details are available from The Company and the Company can assist the author with this for a fee.
The Company reserves the right to stop advertising and
selling books and to freeze all unpaid commissions for any
Author whose book(s) are involved in a legal dispute or
threatened/pending legal dispute.
The Author agrees to submit the Work according to the
If, during the existence of this Agreement, any entity makes
unauthorized use of the Author's Work, it is the sole
responsibility of the Author, at their discretion, to take
legal action as may be required to restrain such wrong,
or to seek damages. The Author shall bear all costs and
expenses of legal actions and, subsequently, the Author
shall keep all remunerations resulting from the legal actions.
The Author is responsible for keeping the Company current on
any and all email address, mailing address and phone number changes. The Company may be forced to terminate an Author's contract without notice if the Author does not respond to numerous communication attempts from the Company.
A reactivation fee is required if an Author wishes to
reactivate their book after termination. If the Author orders
copies of a terminated title, the reactivation fee
(currently $175) will be added to the cost of the order.
When an email message is sent to an Author whose account is with the Company, it is sent to the Author's primary email address on file with the Company. If an Author uses an email service that
hard filters incoming email for spam (most ISPs do), this
may create communication difficulties for the Company and
the Author. Therefore, the Author is encouraged to provide the Company with at least two email addresses from different services to further prevent communication difficulties.
If the Author gives any other person or firm access to their email and that person infringes on the confidentiality of the Author’s account with Carpathian Valley Book Publishing, LLC, (the Company),and the Author then suffers any losses, financial or otherwise, from that, then the Author is responsible for taking action against that individual. The Company cannot be responsible for losses incurred if an Author allows a third party to access their email enabling a third party to use the author’s email to communicate on their behalf to the Company. (For example: If you are about to go through a divorce, or if you have a falling out with someone who has your email information, immediately change your email and contact the Company right away with your new email address!)
If the Author has new contact information, even a new email, this MUST be submitted to the Company separately. For security reasons the Company can't accept Author Account change requests via email. Please send all changes in contact information in written form via letter, signed by the Author, to: Carpathian Valley Book Publishing, LLC, P.O. Box 249, Belews Creek, NC 27009
REGARDING THE FORMAT OF WORK
The Company sells Works in two formats: electronic (EBOOK)
and Print-On-Demand (P.O.D.).
Works in electronic format are delivered to the customer as
digital files. The Author acknowledges that, because of the
digital nature of these files, it is possible for them to be
replicated and distributed illegally once they are purchased
by the customer, and outside of the control of the Company.
The Author agrees to not hold the Company liable if such a
Works in P.O.D. format are delivered to the Author as
physical books and printed on a per-order basis. A Work in
P.O.D. format comes in two forms:
Black and white-interior print books:
1.) SOFTCOVER, glossy or matte color cover (Author's choice)
2.) HARDCOVER, with a glossy or matte color jacket (Author's choice)
Works can only be in P.O.D. format if the Author is accepted
in the Company's P.O.D. program, pays the required fees, and
delivers the Work per the Company's specifications.
If a Work in P.O.D. format is in both softcover and hardcover
forms, a separate book cover and a new ISBN are required for each edition. Author will be charged a separate setup and cover
(optional) fee for each edition if these are not already included in the publishing package the Author chose at the time signing on with Carpathian Valley Book Publishing, LLC, (the Company).
All print and EBOOK editions are required to have an ISBN.
The Company will assign ISBNs to both print and EBOOKS.
Authors of EPUB and MOBI EBOOKS must use ISBNs assigned
by the Company (one for the EPUB version and one for the
MOBI version). Third-party EBOOK retailers will not accept
EBOOKS with ISBNs not owned by the Company.
ISBNs IN EBOOKS
The Author acknowledges the following:
1.) ISBNs are not transferable. The ISBN assigned by the
Company is registered to the Company, and must remain the
property of the Company.
IMPORTANT - The Author is not permitted to distribute or
sell the EBOOK version of their book through other retailers
unless they have removed the Company's name and ISBN from
their EBOOK file(s), purchased their own ISBN, and placed
that ISBN in their EBOOK file. Authors can't assume
ownership of an ISBN if they have not purchased that ISBN themselves, because it is registered to the Company. Authors can't directly sell or distribute products that are registered
under the Company's ISBN.
ISBNs IN PRINT BOOKS
In the case of a Work in P.O.D. format that has been assigned
an ISBN owned by the Company, the Author acknowledges the
1.) All sales for the Work must be processed by the Company because the Company is the publisher of record in the distributors' and bookstores' systems.
2.) Upon termination of this contract, the ISBN is unassigned
from the Work and decommissioned. ISBNs are not transferable
and can't be used on a book published by another publisher,
or printed by another printer, even if the Author owns the
ISBN. A new ISBN must be assigned each time a book is
republished, regardless who owns the ISBN.
3.) If the Author's book is terminated for any reason, and
then reactivated for any reason, the most recent version of
the Company's contract will automatically be in effect.
REGARDING SERVICES PROVIDED BY THE Company
The Company provides services to support the Author in the
publishing and sale of the Work. Those services include:
1.) Making the Author's Work available to the consumer though IngramSpark Global Distribution Program.
While the Company provides listings to IngramSpark for print
books, and to a variety of online retailers and distributors
for EBOOKS, and while no firm has ever refused to list and
sell one of the Company's books, those retailers and/or
distributors are not required to list any particular title
for sale. Listings offered by retailers and distributors are
at the discretion of each particular company. Any store or
distributor can also choose to remove a book at any time, and
for any reason. Retailers and distributors may also refuse to
remove old listings of out-of-print books because doing so
may damage their customer purchase histories. They may simply
change the listing to "inactive" (or a similar term), but
still keep the product page online. Many online retailers
sell used books and allow third parties to also sell used
books. For these reasons, nobody can force an online retailer
to remove an old listing for an out-of-print book.
2.) Fulfilling orders for the Work by processing the
customer's payments and delivering the Work in the format the
customer paid for.
3.) Handling customer support inquiries.
4. Distributing the Author's commissions for each sale of
the Work to the Author provided the Author's unpaid commissions exceed $40.00. Payment Schedule would be as in this example: Payment on the Author’s unit sales are reported from our distribution partners to IngramSpark. IngramSpark will report both print and EBOOK sales to the Publisher (the Company) approximately one week after month-end and will pay monies to the Publisher approximately 90 days of the sale. As an example: sales that are reported the first week of May(which would be sales made in April), would be paid to the Publisher (the Company) approximately 90 days later (the first week of August), AND the Publisher (the Company) would then send out commissions to authors approximately the second to third week of August.
5.) Other than the services provided for a fee in the book publishing packages for book cover design and formatting, as well manuscript preparation services, the Company does not
offer in-house editing but can provide a list of freelance
editors on request.
Third-Party EBOOK Retailers/Distributors
MOBI is the EBOOK file format used by Amazon for the Kindle.
EPUB is the EBOOK file format used by everyone else.
BASIC EPUB/MOBI: EPUB/MOBI Conversion and Distribution for Authors of books with very simple formatting who require EPUB and MOBI formatting and conversion, and subsequent listing/distribution.
A QUOTE IS REQUIRED FOR COMPLEX EPUB/MOBI: Formatting/Conversion for Authors of books with more complex formatting, i.e.: charts, footnotes, more than 2 photos, etc. Authors of these books are provided with a free estimate – but they must ask prior to placing deposit and signing contract.
** There are NO ANNUAL FEES charged for EBOOKS. Annual fees
only apply to print books.
BLACK-AND-WHITE-INTERIOR PRINT ON DEMAND (P.O.D.) BOOKS
The Company charges set-up fees that vary based on the
program chosen by the Author, as well as an annual P.O.D.
file hosting fee (currently $18) for a Work in P.O.D. format.
This fee enables the book to remain in the IngramSpark distribution system. IngramSpark is the world's largest book distributor.
COLOR-INTERIOR PRINT ON DEMAND BOOKS REQUIRE DIFFERENT PROCESSES AND PRICING!
The color-interior printing process is entirely separate and requires different processes and prices. Color-interior books require payment of formatting fees (they vary by book length and
number of images). POD file hosting and other fees, such
as setup and cover design, remain the same. The process fees for color-interior print will be provided prior to processing of the package the author has chosen.
BOOK PAGE/DATABASE CHANGES
Authors are provided with an Author Intake Form to gather information about their book, as well as a form to fill out for their requirements for their book cover design. The Author must provide this information as the Company then provides the information to IngramSpark for print books) and Amazon, Barnes and Noble, Apple, and Kobo (for EBOOKS) Making changes to databases (price, book description, and/or any other listing information) is time-consuming, and can result in third-party retailers temporarily listing a book as "out of print", which can delay sales for customers. If the Author has any changes to make to any listings on these sites, or to information the Author previously provided for the Company or IngramSpark, a fee must be paid to process each batch of requested changes, which will be quoted at that time, as fees may differ due to the variation/complexity of changes that may need to be made. Fee(s) will be quoted to the author prior to any changes being made.
REPLACE PDF/EBOOK AND/OR EXCERPT FILES
If the Author needs the Company to replace the PDF version
of the PRINT OR EBOOK and/or excerpt appearing on the Global distribution of book retailers, an additional fee will be incurred.
ANNUAL POD FILE HOSTING FEE
Hosting fees are charged on an annual basis (usually around the anniversary date of the author’s first book publication with the Company). Authors are notified by email when the hosting fee is due. The Company may, at its discretion, deduct the annual fee from commissions due or ask the author to make payment via PayPal to the Company. The hosting fee is effective and due once the Author registers for the P.O.D. program. Hosting fees are not refundable and are not pro-rated and not included in the print book/EBOOK publishing packages offered by the Company.
TERMINATION OF CONTACT AND HOW IT AFFECTS ANNUAL PRINT HOSTING FEE
If the Author wants to terminate their contract before the
next hosting fee is due, they must notify the Company at least one month prior to the anniversary date of their book's
publication. If the printer bills the Company for that year
and the Author has not yet terminated their contract, the
Author must pay for the entire hosting fee for that year,
even if they choose to terminate their contract at that time.
The fee is non-refundable and cannot be pro-rated. Basically,
once the printer bills the Company, we cannot get a refund.
However, Carpathian Valley Book Publishing, LLC, (the Company) at their discretion, may terminate the contract for any reason, with or without cause.
ALL AUTHORS - If the Author fails to pay the annual fee, or
otherwise owes the Company any fees for any reason, and if the Work is terminated, and if the Author requests copies
of their files, the Company reserves the right to delay
sending those file copies to the Author until the Author has
paid any fees owed to the Company.
Negative amounts in the Author's account that are not
paid within 30 days will accrue interest of 12% per annum
(or 1% per month). A negative balance may occur due
to the Author not paying the annual POD file hosting
fee and other fees the Author may owe the Company for services.
REACTIVATING A TERMINATED BOOK
It is time-consuming and expensive for the Company and the
printer to remove and then re-add books to the systems! If
an Author wishes to relist/reactivate a terminated title, a $175.00 reactivation fee must be paid. The Company may, at its
discretion and for any reason, choose not to relist a
FINAL APPROVAL FOR PRINT BOOK and EBOOK DISTRIBUTION
The Company will not deem a Work in either Print or EBOOK format to be final without the Author's approval. Therefore, the responsibility of deeming a Work in either Print or EBOOK format to be final and ready for sale is borne by the Author. However, if errors are discovered later that were in the final version of the manuscript approved by the Author, the Author agrees to pay a post-print-galley processing fee to have the errors
corrected. Books with errors can harm the Author's and the
The Company reserves the right to delay publication of the
Work, or to remove the Work from the market, until the errors
have been corrected. If the errors were the result of the
Author's mistakes, a fee must be paid for the corrections
before the book can be activated or reactivated.
The text of the title of the book must match on the cover,
in the interior file, and in the distributor's system.
Having different words in the title of a book in any of
these is not permitted under any circumstances. If the
Author submits inconsistent information, fees may be
required to repair the Author's error(s).
FINAL APPROVAL FOR DISTRIBUTION – EPUB/MOBI FILES
To create EPUB/MONI files, the Company uses the final,
Author-approved version of the manuscript and cover used to
create the Print-On-Demand (POD) version of the book. In lieu of that, the Company uses files provided by the Author. Because the
Company makes no changes to these source files during the
EPUB/MOBI conversion processes, the Company will not seek
approval from the Author before distributing EPUB/MOBI files
unless the Author specifically requests to see the final
EPUB/MOBI files. If errors are discovered later that were
in the final version of the manuscript submitted by the
Author, the Author agrees to pay an EPUB/MOBI reformatting/
reconversion fee, which varies based on the complexity of the
formatting. If the errors are such that they result in making
the work unsellable, the Company may remove the Work from all
sales channels until the fee is paid by the Author and the
errors are corrected. If the errors were the result of the
Author's mistakes, the fee must be paid for the corrections
before the Company will do the new formatting/conversion work,
and put the book on the market.
FILES WITH ERRORS
Occasionally, an Author will submit a final manuscript with
errors, poor-quality interior graphics, or a poor-quality
cover. The printer reserves the right to refuse files
that contain errors that may cause the Quality Control
inspector to question or stop a print run (text too light,
cover words off-center, poor-quality graphics, incorrect spine
measurement, etc.) The Company reserves the right to refuse
to sell a book that contains errors or design issues that can
result in harm to the Company's and/or the Author's
reputation. If an Author submits a manuscript or cover that
contains such errors, the Company will make the Author aware
of the problem(s) and will request corrections. If the Author
refuses to make such changes, the Company will not put the
book on the market, and will not refund the Author's fees
because the Company will have already processed files.
Revising the files with errors will require additional fees.
REVISIONS TO PRINT AND EBOOKS
The print book files are entirely separate from the EPUB/MOBI
(EBOOK) files. Different programs must be used to create each
set of files. If an Author wishes to make changes to their book, they must pay for changes separately for each edition of the book (print and EBOOK), and they must submit separate revision files to the Company of the (print and EBOOK) for processing.
If the Author submits a manuscript with fonts that are not
on the Company's list of acceptable fonts, and if those
fonts later cause problems, won't embed in the PDF file, or
result in rejection by the printer, the Author may need
to pay a fee for a new file to be processed.
If the Company must re-do formatting work due to the author
uploading incorrect file(s) or older file(s) that do not include
the Company's most recent formatting work, additional fees will
BOOK COVER DESIGN
The Company’s three book publishing packages include book cover design for both a softcover print book and EBOOK. There is a nominal charge should the Author require their book cover design to be adapted for use with a hardcover book. Authors who order cover design from the Company own all rights to their cover design and production files.
CONTRACT TERMINATION BEFORE PUBLICATION
We understand that Authors occasionally need to cancel their Carpathian Valley Book Publishing, LLC, contract for a variety of reasons. Author understands that the DEPOSIT to hold your position for formatting and design work is NONREFUNDABLE.
Should an author request a refund after payment is made on the REMAINING BALANCE DUE (AFTER PAYMENT OF THE NONREFUNDABLE DESPOSIT) the author has Three (3) Business days after the FINAL BALANCE DUE HAS BEEN PAID to cancel the contract.
HOWEVER, if any file transmissions or formatting work is completed on your book during that three business-day waiting period, Author Agrees to the Company retaining a 25% cancellation fee to cover labor and transaction costs associated with processing the initial order, the Author account, and the cancellation.
REGARDING THE PRICING OF WORKS
PRINT BOOKS - The Author understands that the Company will work with the author to provide a fair price for their print book that will allow an acceptable profit margin for both the Author and the Company.
EBOOKS: For EBOOKS with a counterpart paperback priced higher
than $22, the Author has the option to price the EBOOK at
their discretion. Maximum prices for EBOOKS with a hardcover
counterpart range from $9.99 to $19.99, depending on the
price of the hardcover book, but average approximately half
the price of the hardcover list price.
IMPORTANT: Apple and other bookstores may choose not to list an EBOOK they feel is priced too high. Apple requires all EBOOK prices to end with ".99". (i.e. 9.99, 10.99, etc.)
For EBOOKS for which there is no corresponding physical
product, books that are (1) not adult fiction or non-fiction
and not primarily text for reading, (2) enhanced books
(provided Publisher provides Apple with the standard
version), (3) New Release hardback books that lists for
more than $40, or (4) not a New Release hardback book,
The Publisher may set whatever Customer Price it deems
appropriate in its discretion, provided that Apple does not
have to make such eBooks available if Apple determines the
price is unrealistic." (Ref: Apple's Customer Pricing
Amazon and other EBOOK retailers have similar requirements
and most stores prohibit selling an EBOOK at a lower price
Rest assured the Company will work with the Author to ensure their EBOOK is priced fairly to assure maximum profitability.
The Author agrees not to sell the Work through other channels
for a list price that is less than the list price the
Author is selling the Work for through the Company and
the Company's sales channels. Pricing a book lower than
the official list price given to IngramSpark (the distributor/printer) is expressly forbidden by Amazon.
If Amazon finds a listing for your book for less than the
official "list price," they reserve the right to
remove the Work from Amazon.
HOW THE COMPANY PAYS COMMISSIONS TO AUTHORS:
The company shares the NET profit paid to the Company by IngramSpark with the author, combining the Author’s print book and EBOOK sales. The Company will provide the author a 60/40 distribution of the Publisher’s NET profit of the Author’s print and EBOOK sales provided on the monthly sales report from the printer/publisher, INGRAMSPARK. Example: If the Company’s NET sales for an Author for one month total 400.00, the Author will be paid 60% of the NET profit (240.00), and the Company will retain 40% of the NET profit (160.00)in lieu of the Company maintaining Author setup in Global Distribution system, maintenance of Author account, bookkeeping, clerical functions, processing of files and other functions required to maintain Author’s presence for print and EBOOK sales.
REGARDING COMMISSION PAYMENTS
Commissions are only paid on sales deemed final. Criteria for
deeming a sale final are as follows:
1.) the sale has been processed by the Company's or
distributors'/retailers' sales and fulfillment system, and
2.) the proceeds of the sale have been deposited in the
Company's bank account.
· Only when these two criteria have been met can commissions
be credited to an Author's account.
Sales deemed final may be reversed by the Company or the
Company's client retailers/distributors in the following
1.) The customer requests a refund.
2.) A credit card is used for the purchase and the card
holder later issues a chargeback, which is defined as a
refusal to pay because the customer deems the charge
3.) The customer pays with a check that is returned because
of insufficient funds or a stop-payment order,
4.) Any possible credit card or check fraud involving an
order for the Author's Works.
5.) Any pattern of suspected fraud, including any pattern of
fraudulent orders suspected by the Company or any other
bookseller or distributor. If a pattern of fraudulent orders,
or a single, large fraudulent order, are suspected, the
Author's contract may be terminated immediately, regardless
of the source of the fraud, and all funds will be put on hold
pending the outcome of any investigation. Authors will not be
paid commissions for orders placed at bookstores that are not
picked up and paid for by the ordering customer.
Because of the slow nature of credit card companies, a
chargeback may take several months to resolve. For this
reason, sales deemed final may be reversed at any time.
If a sale deemed final is reversed and the commission has
already been paid to the Author, the amount of the commission
paid will be deducted from future commissions owed to the
Author by the Company.
If future commissions owed to the Author by the Company are
insufficient to cover the cost of sales that have been
reversed, the Author is responsible for refunding the money
to the Company within 30 days. The Company reserves the
right to bill the Author for any fees that are due if the Author does not respond to the Company email about insufficient commissions to cover reverse sales charges within five (5) business days.
Commission payments are processed on the 15th business day
After receiving payment from the Printer/Publisher INGRAMSPARK SPARK but is dependent on the following: Payment on your unit sales are reported from our distribution partners to INGRAMSPARK. INGRAMSPARK will report both print and EBOOK sales to the Company approximately one week after month-end and will pay monies to the Company within 90 days of the sale. As an example: Sales that are reported the first week of May (which would be the sales made in April – the prior month), would be paid to the Company approximately 90 days later (the first week of August), And, the Company would then send out commissions to Authors approximately the second to third week of August (or whatever month would fall after the 90-day end of sale period for Books and EBOOKS.
The Company observes standard holidays recognized in the United States. Commission payments are currently paid via PayPal.com but the Company reserves the right to mail checks in U.S. funds at any time as an alternative.
Authors need to obtain a PayPal account/provide the Company
with their existing PayPal ID, before the Company can send
their first commission payment. The PayPal ID is the email address the Author used to sign up for that service.
If the Author provides the Company with an incorrect PayPal ID,
and if the Company then sends the Author's funds to that incorrect ID, the Author is responsible for recouping those funds from PayPal directly.
If the Author provides the Company with a PayPal ID
belonging to someone else, the Author is responsible for collecting those funds from that individual or entity.
Commission payments are only made on Author accounts with
outstanding balances of $40.00 U.S. or more. Accounts with
outstanding balances of less than $40.00 are not paid
until the 15th business day of the month after they reach
these thresholds, or until the account is terminated,
whichever happens first.
For co-authored Works where more than one individual owns
the rights to the Work, the Company will distribute one
payment payable to one name/account, or to a Company owned
by both/all Authors and designated as the Authors' book's
designated payee, or to one individual representing all
Authors, which is the individual who paid the setup fees
and who primarily corresponded with the Company during the
publishing process. The Company cannot distribute separate
commission payments to Authors of co-Authored works. All
Authors of Works published by the Company MUST complete this
Per United States federal tax law, the Company must obtain
the social security number, along with the name and address,
of all Authors who are United States citizens. For this
reason, the Company must request and keep on file the
Author's social security number when the Author's contract
If the Company issues a commission by check, the Company
will not re-issue missing commission checks (those that
don't arrive at their destination) for a minimum of
four weeks. Mail does go astray, though rarely. Forwarded
mail takes longer to arrive. Canceled checks are expensive
to process. Banks don't always catch canceled checks and
occasionally allow them to clear. For all of these reasons,
the Company allows extra time to determine what has happened
to checks that don't arrive promptly at their destinations.
In most cases, the missing checks eventually arrive at their
For PayPal payments, Authors must contact PayPal if they
have questions about their PayPal account. The Company
can't access an Author's PayPal account, nor contact PayPal
on behalf of the Author. Funds sent via PayPal are available
to Authors much faster than mailed checks. Any fees charged
by PayPal are the responsibility of the Author.
The Author agrees to notify the Company immediately if their
PayPal ID changes (the email address the Author uses for
their PayPal account). If the Author provides an incorrect
PayPal ID to the Company, the Author is responsible for
attempting collection of those funds from PayPal.
If the Author fails to notify the Company of a change to
their PayPal ID within five (5) business days of such change,
and if PayPal fails to automatically return those funds to
the Company, the Author is responsible for negotiating with
PayPal to attempt to collection those funds from PayPal.
· COMMISSIONS THAT CAN'T BE DISTRIBUTED FOR ANY REASON ARE
HELD FOR ONE YEAR PRIOR TO BEING DONATED TO A CHARITY
OF THE COMPANY'S CHOOSING
AUTHOR CONTACT INFORMATION
It is very important for Authors to keep the Company
updated on their contact information, as well as for
Authors to check their EMAIL frequently for Author Account monthly for any correspondence from the Company.
COMMISSIONS THAT CANNOT BE DISTRIBUTED
If the Author is owed commissions, and if the Company cannot
distribute those commissions for any reason (see
list below), commissions owed shall be set aside
for twelve months from the date of each non-deposited/
returned check, or from the date when PayPal
"returned" a commission payment to the Company,
or from the date each commission payment is put
on hold because of the Author's failure to provide
the information listed above (including a valid PayPal
ID). If, after twelve months, the Author or Author's
legally designated representative has failed to claim
unpaid commissions, the commissions shall be deemed
charitable funds, and donated to a non-profit organization
of the Company's choice. The Company donates funds to local
soup kitchens, children's charities, and organizations
that provide support to U.S. soldiers and their families.
Examples of reasons the Company may need to donate
the Author's unpaid commissions to a charity:
* the Author has not provided the Company with their
PayPal ID within five (5) days of the Company emailing a request to the Author
* the Author has not notified the Company of a change/
update to their PayPal ID
* the Author has not responded to the Company's
request for updated information within five (5) business
days of the Company emailing the Author
* Author's commission checks are returned to the Company by
the post office
* the Author has failed to deposit the Company's
commission checks within two months of the date
those checks were mailed
* the Author has failed to notify the Company of
any undelivered checks within two months of the date
those checks were mailed
* in the case of U.S. Authors, the Author has not
provided the Company with a valid social security
number or federal tax I.D. number
AUTHOR ADDRESS OR CONTACT INFORMATION CHANGE
Author will notify the Company of any new address or change
in contact information (email or otherwise) before the change
takes place so correspondence will not be interrupted. The
Author should expect a response from the Company within
three (3) business days that your new address has been
received and processed.
Amazon calculates exchange rates of EBOOK sales based on the date the sale occurs in their foreign stores, not on the date they pay publishers. However, Amazon does not divulge these rates to publishers until after Amazon pays their publisher clients. The Company can't post Amazon transactions, nor pay Commissions, until after Amazon posts the exchange rates for each Amazon payment.
INGRAMSPARK – SALES CHANNELS - PRINT BOOKS ONLY
IngramSpark - the Company's sales channel for print books selling through the large distributor (IngramSpark).
IngramSpark listings may also be picked up by Baker & Taylor and
other smaller distributors. The Company does not work
directly with other distributors but those distributors
can order the Company's books from IngramSpark.
Sales channels can be added or removed at the Company's
discretion and without prior notice. While the Company
provides listings to IngramSpark for print books, online
bookstores, such as Amazon.com, are not required to list
these titles for sale. Listings offered by online bookstores
are at the discretion of each particular store. Any online
store can also choose to remove a book at any time, and for
any reason. IngramSpark has never refused to list any of the
Company's books but they, too, can refuse any book for
Likewise, if a book is terminated and goes out of print,
these online bookstores may, at their discretion, choose to
leave the book page on their site, even though no new copies
of the book can be printed/purchased. Removing the book may disrupt their customers' purchase histories. Any bookstore has the right to sell used copies of a print book and some allow
third parties to list/sell used copies on their sites. Online
retailers are not required to remove old book listings from
their systems. The Company is not responsible for errors in
third-party book listings, nor for third parties who continue
to display a book page for a book that can no longer be purchased.
The Company is not responsible for books sold at
incorrect price by third parties.
The Company cannot guarantee the successful sale and
delivery of books through distributors, bookstores and other
wholesale outlets. Those firms are responsible for their own
listing accuracy, sales, and distribution. Wholesalers and
retailers may refuse to list books for sale and may refuse to
honor orders received for a variety of reasons.
The Company is not responsible for the decisions and
actions of other companies with regard to the listing,
marketing, sales and distribution of books.
REGARDING COMMUNICATION WITH AUTHORS
The Company’s primary method of communication with Authors shall be through EMAIL. Therefore, the Company cannot enter into any agreement with Authors who do not have Internet access.
If an Author does not respond to an EMAIL message from The Company within 15 business days, the Author Account, the Author's contract and Work(s) may be terminated
and the Work removed from all sales channels without notice.
The Author should check their EMAIL frequently each week.
As part of this contract, the Author must provide the
Company with the name and contact information of a
Beneficiary (see below at the end of this contract agreement).
AUTHOR USE OF COMPANY TRADEMARK, SERVIVE MARK, COPYRIGHT, TRAD NAME, MARK OR COLOPHON:
The Author will not have any rights to, or in any trademark,
service mark, copyright, trade name, mark or colophon used
or licensed by the Company without written permission
from the Company.
REGARDING THE PROMOTIONAL ACTIVITY OF THE COMPANY
The Company shall have the right to use the Author's name or
pen name (whichever one the Author specifies), likeness and
biographical material for the purpose of advertising,
publishing, and promoting the Work itself, its title, and all
material, including characters in the Work, through their
use, simulation, or graphic exploitations on or in connection
with the Work or the Company.
The Company may, at its sole discretion, distribute excerpts
and reprints of portions of the Author's titles to print,
broadcast, websites, and electronic publications or to the
general public for marketing purposes.
The Company may, at its sole discretion, distribute a copy of
the Work in electronic format to book reviewers who request a
review copy. The Company only distributes books to
professional book reviewers and, when possible, the Author
will be notified when the book is being sent to a reviewer.
The Author is responsible for sending print books to
reviewers, at their discretion and expense. Authors may
also send EBOOKS to reviewers. The Company provides copies
of an Author's EBOOK to the Author at no charge, of course.
The Company is the sole owner of all URLs (Web site
addresses) on the Company's web sites, and will not post nor
redirect URLs outside of our Web sites under any
circumstances, including upon termination of an Author's
While the Company promotes Carpathian Valley Book Publishing, LLC, in general, and promotes specific books when opportunities arise in interviews, etc., Authors are to be responsible for promoting their own books.
REGARDING DEALS NEGOTIATED BY THE AUTHOR WITH THIRD PARTIES
The Author and the Company are independent contractors, and
nothing in this Agreement will create any partnership, joint
venture, agency, franchise, sales representative, or
employment relationship between the parties.
This agreement does not create an exclusive relationship
between the Author and the Company.
The Author will have no Authority to make or accept any
offers or representations on the Company's behalf. The Author
agrees not to make any statement, written or oral, that would
contradict the above.
If the Author wishes to enter into a distribution deal with a
third-party with which the Company has not established a
relationship, the Author is free to do so. However, in that
instance, the Author agrees to negotiate the terms as well as
perform all sales fulfillment and management of the
relationship. The Company has no obligation to support
relationships entered into independently with third parties
by the Author, other than to sell the Work to the Author at
the same standard discount it gives to all Authors.
REGARDING THE HANDLING OF CUSTOMER INFORMATION
The Company's transaction system contains customer contact
information and buying habits of individual customers. Per
the Company's Privacy Statement, this data is not shared with
anyone other than the owners and employees of the Company.
REGARDING THE HANDLING OF SALES DATA
The Company's transaction system contains sales data
regarding the purchase of Works. The Company owns this data.
The Company shares this data with the Author in the form of
Commissions, and such commission documentation will be sent to the author via email or written communication.
REGARDING THE AVAILABILITY OF THE COMPANY WEBSITE
The Company shall make all reasonable efforts to keep its Web
sites and publishing structure viable at all times. Temporary
lapses in the site's presence on the Internet or World-Wide
Web occurring through natural or technical causes do not
constitute an exhaustion of edition. The Company cannot be
held responsible for any loss of sales due to website errors
or downtime or World Wide Web or electronic transmission
ERRORS ON THIRD PARTY WEBSITES
· PRINT BOOKS
The Company is responsible for submitting basic (price,
page count, cover, description, etc.), correct book
information to IngramSpark, the book distributor. IngramSpark has thousands of clients worldwide and it would be impossible for the Company to contact each of IngramSpark’s third party customers if/when one of them fails to post/update book information on their site. If IngramSpark has erred, the Company will contact them about correcting the error. If one of IngramSpark’s customers has erred and if they fail or refuse to post the information correctly, as it was supplied by IngramSpark, the Author will need to contact the third-party directly.
EBOOK RETAILERS DISTRIBUTORS
The Company is responsible for submitting correct book
information to its client EBOOK retailers/distributors.
Some of these firms have numerous divisions/clients worldwide
and it would be impossible for the Company to contact each of
those if/when one of them fails to post/update book information
on their site. If the EBOOK retailer/distributor has erred,
the Company will contact them about correcting the error. If
they fail or refuse to post the information correctly, as it
was supplied by the Company, the Author will need to
contact them directly.
The Author and/or the Company may terminate this agreement at any time. The Company, at their discretion, may terminate any contract for any reason, with or without cause.
COMPANY OBLIGATION TO CONTRACT
The Company will be dismissed from its obligations in this
contract if events occur outside of the Company's control,
including natural disaster, acts of God, fire, power or other
service outages at the Company and/or the printer's facility,
or labor problems at the printer's and/or distributor's
facility. Should any type of service interference occur the
Company will notify all Authors and provide a good faith
estimate as to when the problems will be resolved.
REGARDING THE OWNERSHIP OF PRODUCTION FILES AND DATABASES, TERMINATING AUTHORS AND THEIR PRODUCTION FILES
The Company does not take rights from Authors. Authors own all rights to their production files once the balance in their Author Account is reimbursed to the Company (if there is a balance, if no balance is due the Company, the Author automatically retains all rights to their production files)
Terminating Authors must request copies of their production
files upon termination.If an Author requests copies of their
files after termination, a $25 fee will be charged for the
Company to pull files from archives. The Author may send the Company this fee via their PayPal account set up between the Author and the Company.
If the Company terminates the contract, the Author has thirty (30) days to request copies of their files without incurring the fee.
The company only retains files for two years after a book is terminated.
Production files are the final pdf files submitted to the
printer for printing the interior and cover if each book.
Many OTHER publishers also demand all rights to production files
Authors paid them to create. Under the terms above, the Company declares that Authors OWN THEIR PRODUCTION FILES.
The Company is the sole owner of all database information hosted
on its servers. For legal and financial reasons, upon contract
termination, the Company will retain all correspondence obtained with the author, including the author's terminated author account in the Company's database, contracts, receipts, sales info., etc.
AUTHORS WANTING THEIR TERMINATED PRINT BOOK WITH THE COMPANY TO BE PRINTED BY ANOTHER PUBLISHING COMPANY, OR IF THEY WISH TO SELF PUBLISH
Files containing Carpathian Valley Book Publishing, LLC name, ISBN, or any other Company identifying information cannot be printed elsewhere. If the Author wishes to print the book elsewhere, they must obtain their own ISBN and barcode, and use those in/on the files.
Author agrees to remove the Company's ISBN, name, and any
other identifying information from any books not being
printed by the Company.
If the Author wishes to sell their EBOOK directly, they
agree to remove the Company's ISBN, name, and any other
identifying information from the files prior to selling
the EBOOK elsewhere. Author agrees to remove the Company's ISBN, name, and any other identifying information from any books not being printed by the Company.
Crowdfunding - Authors occasionally seek outside funding
in order to publish their books. Author agrees not to use
the Company’s name, logo, the owners' or employees' names,
nor any other information about the Company in their
The Company will not enter into a business relationship with
an Author or Company that competes, either directly or
indirectly, with the Company (i.e. another publishing
Company or publishing service Company serving Authors). The
Company shares sensitive, strategic information with Authors.
To share this information with individuals and firms who may
have the opportunity to use this information in competition
with the Company would be a conflicting business decision.
The contract of any Author who lists their Book/Work with
the Company, and then begins their own self-publishing business to promote their Work, or joins with another publisher that begets competition with the Company, to promote their Work,
either directly or indirectly, is subject to termination.
If the Company determines, at its sole discretion, and at any
time, that an Author or firm is considered a competitor, the
Company will immediately terminate its contract with that
individual or firm.
Printing costs and other fees do increase occasionally and
without prior notice. All prices and fees are subject to
change without notice.
Should the Company at any time sell itself, or the majority of
itself, its holdings, licenses or grants, then all current contracts would transfer to the new owner.
If the Company is legally judged bankrupt or liquidates its
business, this Agreement shall be effectively terminated and
all rights granted to the Company shall be terminated. The
Company cannot be held responsible to the Author for the unpaid
commissions at the time of insolvency.
For print-on-demand (P.O.D.)books, if the Company's printer is legally judged bankrupt, liquidates its business, or discontinues offering their services to the Company for any reason, or if the Company's relationship with the printer is terminated, this Agreement for print-on-demand (P.O.D.) books shall be effectively terminated and all rights granted to the Company shall be terminated. The Company cannot be held responsible to the Author for the unpaid commissions at the time of insolvency.
For any EBOOKs: Amazon, Apple, Barnes and Noble, Kobo,
or any other EBOOK distributor/retailer that ceases operations or chooses not to continue selling a particular EBOOK, the Company cannot be held responsible for the unpaid commissions at the time of insolvency.
The Company can also choose to stop doing business
with any print or EBOOK firm for any reason. If any of
these things shall occur, the Company will only be
responsible to the Author for the unpaid commissions
at that time.
During the course of this contract and beyond, the Author may
receive information relating to the Company and related
entities that is not known to the general public
("Confidential Information"). Confidential Information
includes, without limitation, correspondence with the Author via email, information relating to sales, confidential marketing
processes, and other information related to the Company.
The Author agrees that:
1.) all Confidential Information will remain the Company's
2.) the Author will use Confidential Information only as is
reasonably necessary for the relationship with the Company;
3.) the Author will not disclose Confidential Information to
any individual, Company, or other third party.
The Company may amend any of the terms and conditions
contained in this Agreement at any time and solely at its
discretion. Any changes will be effective upon posting of the
revisions on the Internet.
The Author is responsible for reviewing the notice and any applicable changes.
The Company will make every effort to contact the Author if
this agreement changes, but the Company cannot be held
responsible for electronic transmission problems. Changes to
this agreement, however, may be posted without notice to the
THE AUTHOR'S CONTINUED PARTICIPATION IN THE COMPANY'S
PROGRAMS AFTER THE COMPANY'S POSTING OF ANY CHANGES WILL
CONSTITUTE THE AUTHOR'S ACCEPTANCE OF SUCH CHANGES OR
MODIFICATIONS. IF THE AUTHOR DOES NOT AGREE TO ANY CHANGES TO
THIS AGREEMENT, THE AUTHOR MUST TERMINATE THIS AGREEMENT IN WRITING.
LIMITATION OF LIABILITY; DISCLAIMERS
AUTHOR AGREES THAT THE COMPANY, ITS SUBSIDIARIES, DIVISIONS,
EMPLOYEES, CONTRACTORS, AND/OR OFFICERS WILL NEVER BE LIABLE
TO THE AUTHOR, UNDER ANY CIRCUMSTANCES AND/OR FOR ANY
REASON, FOR AN AMOUNT THAT EXCEEDS THE FEES PAID TO THE
COMPANY BY THE AUTHOR FOR SERVICES. IN OTHER WORDS,
LIABILITIES ARISING FROM THE COMPANY'S, ITS SUBSIDIARIES',
DIVISIONS', EMPLOYEES', CONTRACTORS', AND/OR OFFICERS'
SERVICES, ERRORS, NEGLIGENCE, OMISSIONS, AND/OR ACTS OF ANY
KIND SHALL NOT EXCEED THE TOTAL FEES PAID BY THE AUTHOR TO
THE COMPANY FOR SERVICES.
UNDER NO CIRCUMSTANCES SHALL THE COMPANY, IT'S SUBSIDIARIES,
DIVISIONS, EMPLOYEES, CONTRACTORS AND/OR OFFICERS BE LIABLE
FOR ANY DIRECT, INDIRECT, PUNITIVE, INCIDENTAL,
CONSEQUENTIAL, SPECIAL, OR EXEMPLARY DAMAGES, INCLUDING,
WITHOUT LIMITATION, DAMAGES FOR LOSS OF REVENUE, LOST
PROFITS AND/OR LOST TIME, DAMAGE TO REPUTATION, BUSINESS
INTERRUPTION, DOWNTIME COSTS, AND/OR INABILITY TO USE THE
PRODUCTS OR SERVICES, EVEN IF A PARTY HAS BEEN ADVISED, OR
WAS AWARE, OR SHOULD HAVE BEEN AWARE OF THE POSSIBILITY OF
SUCH COSTS, EXPENSES OR DAMAGES.
IN LAYMAN'S TERMS, IF ANY DISPUTE ARISES, THE COMPANY WILL
ONLY BE LIABLE TO REFUND THE AUTHOR FOR ANY FEES PAID BY THE
AUTHOR TO THE COMPANY FOR SERVICES RENDERED.
This Agreement will be governed by the laws of the United
States of America and the state of North Carolina, without
reference to rules governing choice of laws. Any action
relating to this Agreement must be brought in the federal or
state courts located in Winston-Salem, North Carolina, and you
irrevocably consent to the jurisdiction of such courts. You
may not assign this Agreement, by operation of law or
otherwise, without the Company's prior written consent.
Subject to that restriction, this Agreement will be binding
on, inure to, and be enforceable against the parties and
their respective successors and assigns. The Company's
failure to enforce your strict performance of any provision
of this Agreement will not constitute a waiver of our right
to enforce such provision or any other provision of this
Agreement subsequently. Any notice or other communication
under this Agreement will be given in writing and will be
delivered by e-mail or via a message posted to the Author's
online Author account at BookLocker.com.
The parties agree that, except as specifically provided
herein, all disputes arising under this Agreement shall be
settled by binding arbitration in Winston-Salem, North Carolina and submitted to the American Arbitration Association for final
THIS CONTRACT APPLIES TO THE PRINT BOOK(S) AND EBOOK(S) I AM SUBMITTING TO CARPATHIAN VALLEY BOOK PUBLISHING LLC, (THE COMPANY) FOR PUBLICATION. IF I ALREADY HAVE A PRINT BOOK(S) AND/OR AN EBOOK(S)PUBLISHED BY THE COMPANY, I AGREE THAT THE CURRENT CONTRACT (SEE CONTRACT VERSION DATE) AT THE TOP OF THIS PAGE) WILL NOW APPLY TO ALL OF MY BOOKS PUBLISHED BY THE COMPANY.
I HAVE READ AND UNDERSTAND THE AGREEMENT BETWEEN MYSELF AND
THE COMPANY (Carpathian Valley Book Publishing, LLC) AND AGREE TO ALL TERMS AND CONDITIONS LISTED HEREIN.